General Ledger Coding - Betachon Freight Auditing

General ledger coding service

Does your business struggle with the administrative strain and complexity that comes with it? We know it can be a pain, especially with FedEx, UPS and DHL invoices.

Shipments tendered incorrectly, with the incorrect reference fields and on the wrong account, represent 2 to 20% of all shipments. When this happens, related invoice charges must be reconciled manually, which wastes valuable time and leaves room for human error.

But we’re here to help. The Betachon Freight Auditing general ledger coding service automates the process on the messiest freight invoices. More wins for your business!

How GL Coding works // Rules

GL Coding Rules created within the GLC section of your Betachon account govern how shipping charges are routed into cost centers and work together to handle exceptions seamlessly. Once the GL coding rules are set, GLC beings to match invoice data with internal codes and validates each cost component.

Take for example GL coding logic that targets the reference field on a shipping invoice, and a one-off shipment with missing reference field. This creates a problem. The shipment is not easily coded. The shipment must be reconciled manually or it’s routed to the incorrect cost center. With GLC, a secondary rule targeting a different attribute of the shipment routes the shipment into the correct cost center.

Secondary Rules

Think of linked rules like lower priority rules that target other attributes of a shipment to help handle the exceptions. In the case of the GL code example mentioned above, where the reference field is missing, a secondary rule targeting the ship-from-location correctly routes the charges into the appropriate cost center.

Product And Benefits

Save Time

For scaled operations, the time savings from GLC is enormous. High-volume shippers perform manual research and give attention to thousands of exceptions weekly. GLC identifies missing reference fields and applies intelligent automation to route values to the correct field and significantly reduce the number of exceptions. GL coding service puts the cost accounting of your shipping invoices on autopilot.

Accuracy

With an integrated General Ledger, key decision makers have immediate access to accurate financials to make strategic moves, and accounts payable has created a more agile environment. Don’t let limited coding structure hold your business back.

Financial Compliance

GLC guarantees data integrity, aligns cost center information with invoice data, and ensures financial compliance. Use the GLC service to build queries, view real-time financials and pull ad-hoc reports for deep dives into financial records. GLC accelerates reconciliation, amplifies financial transparency and enables businesses to meet internal and external reporting requirements.

Features

Completely automates GL Coding
Handles messy invoices like a pro
Supports multiple bank accounts
Automates seamlessly with configurable rules
No limits on the number of GL account codes

Uses linked rules to handle exceptions
Scheduled reports sent weekly
Invoice consolidation (IPR)
Supports even the most complex GL account code structure

Pricing

Betachon Freight Auditing believes pricing should be simple and without surprises. The pay-as-you-go pricing model defined below is a per cost component pricing model. Examples of cost components found on freight invoices include any of the following:

Transportation charges
Performance discount
Fuel surcharges
Residential surcharges
All other cost components

Each cost component is the per unit, per transaction fee for GL Coding that cost component.

Pay-As-You-Go Pricing

Setup price: $1,000 Default price: $0.05 per cost component